Therapy scheduling that runs itself
Day, week, and month calendar views, recurring session series, double-booking warnings, and automated reminders — one calendar for in-person, telehealth, and phone sessions.
One calendar for every kind of session
In-person, telehealth, and phone sessions live on the same calendar, so the week is visible at a glance instead of spread across notebooks and apps.
- Day, week, and month views, with your preferred view saved
- In-Person, Telehealth, and Phone session types with color-coded labels
- Launch a telehealth session right from the appointment
- Today’s session count visible at the top of the calendar
Recurring series without double-booking headaches
Weekly clients are the norm in therapy. Set a series up once and let the calendar carry it forward, with conflicts caught before they land on your schedule.
- Weekly, biweekly, and monthly series in one entry, up to 52 occurrences
- Edit a single session or the rest of the series
- Double-booking conflicts are flagged before you save
- If a series has conflicts, skip them and schedule the rest in one click
How it works
Three steps, and your documentation rhythm runs itself.
Create the appointment
Pick the client, the session type (In-Person, Telehealth, or Phone), and the date and time.
Make it repeat
Set the series to weekly, biweekly, or monthly for up to 52 occurrences. Conflicts get flagged before anything lands on the calendar.
Let reminders do the chasing
Automated appointment reminders go out over SMS and email, and telehealth sessions launch right from the appointment.
Ready when you are
Therapy notes live in the same workspace as your clients, calendar, and paperwork. Switching from another EHR? We help with that too.
Frequently asked questions
Can I schedule recurring therapy appointments?
Yes. Set an appointment to repeat weekly, biweekly, or monthly, for up to 52 occurrences. Each session lands on the calendar in one entry, and you can edit a single session or the rest of the series without touching the others.
Does it warn me about double-booking?
Yes. When an appointment overlaps an existing one, the conflict is flagged before you save, with a jump link to the day. For recurring series with conflicts, you can skip the conflicting dates and schedule the rest in one click.
What appointment types can I schedule?
In-Person, Telehealth, and Phone sessions, each with its own label on the calendar. Telehealth appointments open a direct link to the video session, so you launch the call from the calendar.
Do clients get appointment reminders?
Yes. Automated appointment reminders go out over SMS and email, and the calendar tracks No-Show, Cancelled, and Rescheduled statuses so your records stay accurate when plans change.
Is the calendar available on my phone?
Yes. The dashboard is mobile-friendly, so you can check your schedule between sessions without opening a laptop.
Still have questions? Contact us.
More to explore
Documentation
Therapy Notes
Build reusable note templates, finish session documentation between clients, and keep every record in one HIPAA-compliant workspace.
See therapy notesSecurity & Compliance
HIPAA-Compliant Software
EasyMindCare signs a Business Associate Agreement with every customer, encrypts records in transit and at rest, and documents the safeguards you can point clients to.
See hipaa-compliant softwareClient Experience
Client Portal
Intake forms, appointments, secure messaging, telehealth links, and invoice payments in one secure place — filled out on their phone, straight into your records.
See client portalYour notes. Your structure. One workspace.
Day, week, and month calendar views, recurring session series, double-booking warnings, and automated reminders — one calendar for in-person, telehealth, and phone sessions.