Therapy notes that remove hours of manual work
Build reusable note templates, finish session documentation between clients, and keep every record in one HIPAA-compliant workspace.
Build your own templates once, or start from a prebuilt one
Every therapist documents differently. The custom note builder lets you shape templates around your modality instead of bending your notes to someone else’s structure.
- Build from scratch or import a prebuilt template from the library and make it yours
- Custom fields for scale scores, homework, and next-session focus
- Picking a template prefills the title, note type, tags, and body
- One-click carry over from the last session when a note spans weeks
A growing library of therapy note templates
Keep as many templates as your practice needs, organized by note type and searchable in one list, with hundreds of prebuilt templates on the way.
- Session Note, Progress Note, Initial Assessment, Crisis Note, and Couples Session
- Search across titles and content, filter by type
- Each note stays linked to its client, appointment date, and session length
- Hundreds of prebuilt templates coming soon: import one and make it yours
Paperwork, scanned and attached
The documents that surround a session belong next to the note about it, not in a filing cabinet or your camera roll.
- Attach worksheets, consent forms, and referral letters to any note
- Scan-to-text pulls wording out of a photo of a printed page
- Extracted text drops straight into the note body, ready to edit
- Files stay inside the encrypted workspace, not on your laptop
Nothing falls through the cracks
Every note carries a status, and appointments that ended without a completed note get flagged, so you always know what documentation is still open.
- Statuses match how you actually work
- Appointments that ended without a completed note get flagged
- Finish, set the status, and the note stops following you around
- Your end-of-day list is one filter away
How it works
Three steps, and your documentation rhythm runs itself.
Build your template once
Set up the note structure your modality needs, then add custom fields for anything else: scale scores, homework, next-session focus.
Start the note where you are
Open the client, pick a template, and the structure drops in with the title, note type, and tags already filled. You write the clinical content, not the boilerplate.
Close it out properly
Attach files, run scan-to-text on paperwork, set the status, and move on. Unfinished notes surface as reminders instead of surprises.
Ready when you are
Therapy notes live in the same workspace as your clients, calendar, and paperwork. Switching from another EHR? We help with that too.
Frequently asked questions
Which note formats does EasyMindCare support?
Note types include Session Note, Progress Note, Initial Assessment, Crisis Note, and Couples Session. Templates give each type a ready-to-edit structure with your own custom fields, and the note body stays free-form, so DAP, BIRP, or your own format all work.
Can I build my own therapy note templates?
Yes. You can build templates from scratch (you name each one, choose its default note type, and define the sections and custom fields) or import a prebuilt template from the built-in library and adjust it to your workflow. Templates you build stay private to your account, and hundreds of prebuilt templates are on the way.
Is my documentation HIPAA-compliant?
EasyMindCare signs a Business Associate Agreement with every customer and stores records in encrypted HIPAA-compliant storage. You can read the administrative, physical, and technical safeguards on our HIPAA page and sign the BAA before you see clients.
Can I attach files to a note?
Yes. Each note has its own attachments tab for worksheets, consent documents, and scans, and you can extract text from a photo of a document directly into the note.
Do I get reminded to finish incomplete notes?
Yes. Notes carry Draft, Complete, and Review statuses, and EasyMindCare flags appointments that ended without a completed note so documentation does not build up unnoticed.
Still have questions? Contact us.
More to explore
Security & Compliance
HIPAA-Compliant Software
EasyMindCare signs a Business Associate Agreement with every customer, encrypts records in transit and at rest, and documents the safeguards you can point clients to.
See hipaa-compliant softwareScheduling
Scheduling
Day, week, and month calendar views, recurring session series, double-booking warnings, and automated reminders — one calendar for in-person, telehealth, and phone sessions.
See schedulingClient Experience
Client Portal
Intake forms, appointments, secure messaging, telehealth links, and invoice payments in one secure place — filled out on their phone, straight into your records.
See client portalYour notes. Your structure. One workspace.
Build reusable note templates, finish session documentation between clients, and keep every record in one HIPAA-compliant workspace.