Free therapist tools, organized by what you are trying to solve

Income Planning

Estimate your private practice revenue, expenses, and projected annual profit as a therapist using your session fee, workload, and operating costs.

Overhead Audit

Calculate how much recurring EHR subscriptions, add-ons, and annual price increases can cost over the lifetime of your private practice.

Schedule Recovery

Estimate how much missed appointments cost your therapy practice each year and how much automated reminders could help you recover.

Career Transition

Estimate how much runway you need to leave your agency job, how quickly you can save it, and when a solo therapy practice could replace your current income.

Pricing Policy

Estimate an ethical sliding-scale session fee based on client income, your full fee, your sustainable minimum, and the frequency of therapy.

Tax Planning

Estimate federal and state quarterly self-employment taxes based on your net private practice income to avoid underpayment penalties.

Tax Planning

Track common therapy-specific deductions from CEUs and home office expenses to malpractice insurance and software subscriptions.

Billing Reference

Look up mental health CPT and HCPCS billing codes by number or keyword to see descriptors, time-based unit rules, add-on flags, and a printable reference card.

Billing Workflow

Help clients estimate their insurance reimbursement for out-of-network sessions based on coinsurance, deductible, and session fee.

Business Metrics

Calculate the total revenue a single client brings over their entire stay to inform marketing and retention spend.

Business Metrics

Determine the exact number of weekly clients needed to cover all practice expenses before turning a profit.

Practice Setup

Track every step of CAQH and insurance paneling with an interactive credentialing checklist for solo therapists.

Clinical Documentation

Compose a complete SOAP note from curated phrase libraries for the Subjective, Objective, Assessment, and Plan sections.

Clinical Documentation

Generate structured DAP (Data, Assessment, Plan) progress notes with prompts that ensure each required clinical element is captured.

Clinical Documentation

Generate measurable SMART treatment plan goals and objectives tailored to a primary diagnosis and presenting concern.

Assessment Tool

Administer the PHQ-9 depression screening, instantly score responses, and track severity across sessions with a persistent history.

Assessment Tool

Administer the GAD-7 anxiety screening, instantly score responses, and track severity across sessions with a persistent history.

Onboarding

Build a comprehensive new-client intake questionnaire covering demographics, history, presenting concerns, and risk screening.

Clinical Safety

Document ideation, intent, plan, means, and protective factors with a structured suicide risk assessment template.

Quality Assurance

Self-audit progress notes and charts for medical necessity, compliance, and insurance billing standards with an interactive checklist.

Clinical & Billing Reference

Search ICD-10-CM mental and behavioral health diagnosis codes by number or plain-language term like depression, PTSD, ADHD, or anxiety to see the description, billable status, and a clinical note.

Self-Care

Assess compassion fatigue and professional burnout with a 15-item quiz, get a severity score, and receive actionable next steps.

Schedule Planning

Find your ideal weekly client load based on desired work hours, admin time, and energy to prevent burnout.

Productivity

Log documentation time per session to identify bottlenecks and reclaim billable or personal hours.

Communication

Generate professional email responses for common scenarios like late cancellations, boundary setting, and intake scheduling.

Licensing

Track Continuing Education Units, hours, and state-specific license requirements in a persistent, exportable tracker.

Practice Policy

Run through notes, locked doors, secured client data, and inbox triage before leaving the office each day.

Practice Management

Build a searchable digital rolodex of trusted local providers (psychiatrists, dietitians, coaches) for warm client referrals.

Productivity

Keep 45 or 50-minute sessions on track with a discreet visual countdown that runs in the browser.

Marketing Asset

Write a compelling, SEO-friendly therapist biography for your website or Psychology Today profile from a few key prompts.

Content Marketing

Generate 10 SEO-aware blog post titles tailored to your clinical niche and target audience for solo practice content marketing.

Directory Marketing

Audit your Psychology Today directory profile against best practices for photos, headlines, specialties, and calls-to-action.

Business Strategy

Answer questions about your strengths, passions, and market to discover the most profitable and fulfilling clinical niche for your solo practice.

Content Marketing

Plan 30 days of ethical, compliant social content with prompt ideas designed for solo therapists on Instagram or LinkedIn.

Business Strategy

Brainstorm professional, memorable names for your solo therapy practice based on your location, niche, and tone.

Compliance Check

Answer a short HIPAA readiness quiz for your therapy practice and get a risk-level snapshot, your top operational gaps, and a secure EHR next-step recommendation.

Billing Workflow

Generate a therapist superbill PDF with practice details, client information, diagnosis codes, and session fees in one ungated browser download.

Legal Compliance

Generate a therapist-ready Good Faith Estimate with practice and client details, expected services, diagnosis, and per-session fees to support No Surprises Act compliance.

Practice Policy

Draft a clear late-cancellation and no-show policy tailored to your solo practice, including notice windows, fees, and exceptions.

Documentation

Generate a telehealth informed consent covering platform, emergency protocols, privacy, and state licensure for your therapy clients.

Compliance Check

Walk through the administrative, physical, and technical safeguards a solo therapist needs for HIPAA compliance with an interactive checklist.

Legal Reference

Look up mandated reporting requirements, definitions, and hotline numbers for child, elder, and dependent-adult abuse in every U.S. state.

Clinical Safety

Build a printable Stanley-Brown safety plan with warning signs, coping strategies, support contacts, and means-restriction steps for clients in crisis.

Legal Reference

Walk through the legal and ethical steps to take when your clinical records are subpoenaed, with a state-by-state reference guide.

Compliance Check

List every software vendor and track the status, version, and expiration of your required HIPAA Business Associate Agreements.

Legal Compliance

Generate a baseline Notice of Privacy Practices document covering required HIPAA disclosures and patient rights.

Legal Compliance

Draft a letter of medical necessity for therapy clients with diagnosis, requested service, frequency, and clinical justification, then download an editable PDF to review and sign.

Billing Reference

Print a training-only reference card explaining what goes in each CMS-1500 (02-12) box: patient and insured info, diagnoses, service lines, and billing totals. Not a submittable claim form.

Client Handout

Help clients rank the values that matter most with a digital card sort they can reorder, personalize, print, and reopen from a shared link.

Client Handout

Print a client handout covering 5-4-3-2-1, paced breathing, cold-water reset, and other sensory grounding strategies.

Client Handout

Help clients track triggers, automatic thoughts, cognitive distortions, evidence for and against, and balanced reframes.

Client Handout

Print a 30-day mood and habit tracker for clients to bring to sessions and visualize patterns over the month.

Client Handout

Share a clean, evidence-based handout on sleep hygiene practices to support clients with insomnia or anxiety.

Client Handout

Build a printable toolbox of coping strategies across senses, distraction, movement, and connection for distress tolerance.

Client Handout

Help clients generate polite but firm scripts for setting boundaries with family, work, or friends in difficult scenarios.

Clinical Safety

Create a wallet-sized card for clients featuring the 988 lifeline, crisis text line, local resources, and personal safety contacts.

Client Handout

Print a simple weekly gratitude journal template to encourage positive-psychology homework between therapy sessions.

Client Handout

Print flashcards that help clients (especially teens or neurodivergent clients) identify and label complex emotions.

Client Handout

Print customizable DBT skills worksheets covering Wise Mind, the STOP skill, mindfulness, TIP, Radical Acceptance, and DEAR MAN for client handouts.

Client Handout

Walk a client through naming a core belief, weighing the evidence, and crafting a balanced alternative belief with a printable CBT worksheet.

Client Handout

Schedule value-based activities across the week and track pleasure and mastery ratings with a printable behavioral activation worksheet for depression.

Client Handout

Print a free emotion wheel in three styles: an adult Plutchik wheel with intensity rings, a kids feelings wheel with faces, and a 1-5 feelings check-in scale.