Free Tools
Free therapist tools, organized by what you are trying to solve
Explore calculators, helpers, and client resources across business, documentation, marketing, legal operations, and client education.
Financial & Business Calculators
Estimate revenue, pricing, overhead, and transition planning with therapist-focused business calculators.
Income Planning
Private Practice Salary Calculator
Estimate your private practice revenue, expenses, and projected annual profit as a therapist using your session fee, workload, and operating costs.
Overhead Audit
Software Rent Calculator
Calculate how much recurring EHR subscriptions, add-ons, and annual price increases can cost over the lifetime of your private practice.
Schedule Recovery
No-Show Cost Calculator for Therapists
Estimate how much missed appointments cost your therapy practice each year and how much automated reminders could help you recover.
Career Transition
Quit My Agency Calculator
Estimate how much runway you need to leave your agency job, how quickly you can save it, and when a solo therapy practice could replace your current income.
Pricing Policy
Sliding Scale Fee Calculator for Therapists
Estimate an ethical sliding-scale session fee based on client income, your full fee, your sustainable minimum, and the frequency of therapy.
Tax Planning
Quarterly Tax Estimator for Therapists
Estimate federal and state quarterly self-employment taxes based on your net private practice income to avoid underpayment penalties.
Tax Planning
Solo Practice Tax Deduction Checklist
Track common therapy-specific deductions from CEUs and home office expenses to malpractice insurance and software subscriptions.
Billing Workflow
Out-of-Network Reimbursement Estimator
Help clients estimate their insurance reimbursement for out-of-network sessions based on coinsurance, deductible, and session fee.
Business Metrics
Client Lifetime Value Calculator
Calculate the total revenue a single client brings over their entire stay to inform marketing and retention spend.
Business Metrics
Break-Even Caseload Calculator
Determine the exact number of weekly clients needed to cover all practice expenses before turning a profit.
Practice Setup
Insurance Credentialing Checklist
Track every step of CAQH and insurance paneling with an interactive credentialing checklist for solo therapists.
Clinical & Documentation
Speed up clinical documentation with assessment scorers, note builders, intake templates, and audit checklists.
Clinical Documentation
SOAP Note Phrase Generator
Compose a complete SOAP note from curated phrase libraries for the Subjective, Objective, Assessment, and Plan sections.
Clinical Documentation
DAP Note Template Builder
Generate structured DAP (Data, Assessment, Plan) progress notes with prompts that ensure each required clinical element is captured.
Clinical Documentation
Treatment Plan Goal Builder
Generate measurable SMART treatment plan goals and objectives tailored to a primary diagnosis and presenting concern.
Assessment Tool
PHQ-9 Auto-Scorer & Tracker
Administer the PHQ-9 depression screening, instantly score responses, and track severity across sessions with a persistent history.
Assessment Tool
GAD-7 Auto-Scorer & Tracker
Administer the GAD-7 anxiety screening, instantly score responses, and track severity across sessions with a persistent history.
Onboarding
Therapy Intake Form Builder
Build a comprehensive new-client intake questionnaire covering demographics, history, presenting concerns, and risk screening.
Clinical Safety
Suicide Risk Assessment Template
Document ideation, intent, plan, means, and protective factors with a structured suicide risk assessment template.
Quality Assurance
Clinical Documentation Audit Checklist
Self-audit progress notes and charts for medical necessity, compliance, and insurance billing standards with an interactive checklist.
Productivity & Self-Care
Plan a sustainable caseload, track documentation time, manage referrals, and protect your energy with workflow helpers.
Self-Care
Therapist Burnout Assessment Quiz
Assess compassion fatigue and professional burnout with a 15-item quiz, get a severity score, and receive actionable next steps.
Schedule Planning
Sustainable Caseload Calculator
Find your ideal weekly client load based on desired work hours, admin time, and energy to prevent burnout.
Productivity
Note-Taking Time Tracker
Log documentation time per session to identify bottlenecks and reclaim billable or personal hours.
Communication
Client Email Template Generator
Generate professional email responses for common scenarios like late cancellations, boundary setting, and intake scheduling.
Licensing
CEU Tracking Template
Track Continuing Education Units, hours, and state-specific license requirements in a persistent, exportable tracker.
Practice Policy
End-of-Day Clinic Closing Checklist
Run through notes, locked doors, secured client data, and inbox triage before leaving the office each day.
Practice Management
Referral Network Directory Builder
Build a searchable digital rolodex of trusted local providers (psychiatrists, dietitians, coaches) for warm client referrals.
Productivity
Session Pacing Visual Timer
Keep 45 or 50-minute sessions on track with a discreet visual countdown that runs in the browser.
Marketing & Practice Growth
Sharpen your positioning, content, and directory presence with focused marketing and private-practice growth tools.
Marketing Asset
Therapist Bio Generator
Write a compelling, SEO-friendly therapist biography for your website or Psychology Today profile from a few key prompts.
Content Marketing
Therapy Blog Idea Generator
Generate 10 SEO-aware blog post titles tailored to your clinical niche and target audience for solo practice content marketing.
Directory Marketing
Psychology Today Profile Optimizer
Audit your Psychology Today directory profile against best practices for photos, headlines, specialties, and calls-to-action.
Business Strategy
Ideal Client Niche Identifier
Answer questions about your strengths, passions, and market to discover the most profitable and fulfilling clinical niche for your solo practice.
Content Marketing
Mental Health Social Media Calendar
Plan 30 days of ethical, compliant social content with prompt ideas designed for solo therapists on Instagram or LinkedIn.
Business Strategy
Private Practice Name Generator
Brainstorm professional, memorable names for your solo therapy practice based on your location, niche, and tone.
Legal & Administrative
Organize operational decisions, policy planning, and practice admin with practical legal and back-office helpers.
Compliance Check
HIPAA Risk Assessment Quiz
Answer a short HIPAA readiness quiz for your therapy practice and get a risk-level snapshot, your top operational gaps, and a secure EHR next-step recommendation.
Billing Workflow
Superbill Template PDF Generator
Generate a therapist superbill PDF with practice details, client information, diagnosis codes, and session fees in one ungated browser download.
Legal Compliance
Good Faith Estimate (GFE) Generator
Generate a therapist-ready Good Faith Estimate with practice and client details, expected services, diagnosis, and per-session fees to support No Surprises Act compliance.
Practice Policy
Cancellation Policy Generator
Draft a clear late-cancellation and no-show policy tailored to your solo practice, including notice windows, fees, and exceptions.
Documentation
Telehealth Informed Consent Generator
Generate a telehealth informed consent covering platform, emergency protocols, privacy, and state licensure for your therapy clients.
Compliance Check
HIPAA Compliance Checklist for Solo Practices
Walk through the administrative, physical, and technical safeguards a solo therapist needs for HIPAA compliance with an interactive checklist.
Legal Reference
State Mandated Reporter Lookup
Look up mandated reporting requirements, definitions, and hotline numbers for child, elder, and dependent-adult abuse in every U.S. state.
Clinical Safety
Emergency Safety Plan Template
Build a printable Stanley-Brown safety plan with warning signs, coping strategies, support contacts, and means-restriction steps for clients in crisis.
Legal Reference
Subpoena Response Checklist
Walk through the legal and ethical steps to take when your clinical records are subpoenaed, with a state-by-state reference guide.
Compliance Check
Business Associate Agreement Tracker
List every software vendor and track the status, version, and expiration of your required HIPAA Business Associate Agreements.
Legal Compliance
Notice of Privacy Practices Builder
Generate a baseline Notice of Privacy Practices document covering required HIPAA disclosures and patient rights.
Client Handouts & Resources
Offer polished handouts and client-facing resources that support education, intake, and ongoing care conversations.
Client Handout
Values Card Sort (Digital)
Help clients rank the values that matter most with a digital card sort they can reorder, personalize, print, and reopen from a shared link.
Client Handout
Grounding Techniques Worksheet
Print a client handout covering 5-4-3-2-1, paced breathing, cold-water reset, and other sensory grounding strategies.
Client Handout
CBT Thought Record Template
Help clients track triggers, automatic thoughts, cognitive distortions, evidence for and against, and balanced reframes.
Client Handout
Client Mood Tracker (Printable)
Print a 30-day mood and habit tracker for clients to bring to sessions and visualize patterns over the month.
Client Handout
Sleep Hygiene Psychoeducation Handout
Share a clean, evidence-based handout on sleep hygiene practices to support clients with insomnia or anxiety.
Client Handout
Coping Skills Toolbox Checklist
Build a printable toolbox of coping strategies across senses, distraction, movement, and connection for distress tolerance.
Client Handout
Boundary Setting Script Generator
Help clients generate polite but firm scripts for setting boundaries with family, work, or friends in difficult scenarios.
Clinical Safety
Customizable Crisis Resource Card
Create a wallet-sized card for clients featuring the 988 lifeline, crisis text line, local resources, and personal safety contacts.
Client Handout
Gratitude Journal Template
Print a simple weekly gratitude journal template to encourage positive-psychology homework between therapy sessions.
Client Handout
Emotion Regulation Flashcards
Print flashcards that help clients (especially teens or neurodivergent clients) identify and label complex emotions.